Logistics Assistant, Kyiv, Ukraine

Tetra Tech delivers solutions that help clients globally operate, invest, and compete in a rapidly evolving energy landscape. We provide front-end engineering and advisory services to businesses, utilities, governments, investors, and developers. Our capabilities span the energy value chain including utility management, power engineering and network planning, market frameworks and policy reform, on-grid and off-grid electrification, clean fuels deployment, financial due diligence and transaction support.

Project Summary

Tetra Tech is providing energy expertise and related technical and material assistance to the Government of Ukraine. This project focuses on enhancing the resilience, reliability, affordability, and security of the electricity, natural gas, and district heating sectors. The scope of work includes addressing immediate challenges and physical damage to energy infrastructure, as well as preparing for Ukraine's post-war reconstruction and long-term energy security.

Position Summary

Tetra Tech seeks a Logistics Assistant who will support logistics operations and activities to ensure the efficient delivery of goods and materials for Ukraine's energy sector needs. The Logistics Assistant will report to the Senior Project Execution and Logistics Manager. This is a full-time position for the duration of the program (until April 2029), for Ukrainian citizens, to be based in the Kyiv office. Occasional travel in Ukraine may be required.

Position Responsibilities

• Assist with local logistics coordination to ensure the timely, efficient, and compliant delivery of goods and materials procured
• Coordinate with recipients, vendors, and Tetra Tech to ensure the completion of legal transfer documents for equipment in a timely manner
• Oversee the signing, collection, verification, scanning, and distribution of agreements, property transfer, and handover documentation between brokers, recipients, and vendors
• Ensure photographic evidence and delivery confirmations are collected and shared with both recipients and vendors
• Track and confirm the completion of vehicle registrations and all transfer-related obligations, ensuring all documentation is properly completed and filed
• Monitor and manage the collection of inventory data and records; maintain a well-organized archive of project documents, both physical and electronic
• Upload and maintain shipping documents, consignment notes, and delivery evidence in designated cloud storage folders
• Develop familiarity with logistics, shipping, and customs regulations within Ukraine to help streamline processes
• Collaborate with customs and tax specialists to facilitate the seamless movement of goods
• Support the distribution of goods, including preparing and coordinating all necessary documentation and branding of U.S. government-funded items
• Manage incoming and outgoing hard copies of correspondence related to logistics and documentation
• Provide general administrative support and perform additional tasks as needed to assist the logistics and project execution teams

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