Financial Support Officer for the CMS Experiment, Geneva, Switzerland

What you'll do

Join the Resources Management Office in the CMS Collaboration Experimental Physics Department, in the EP-CMS-ORG section and provide a seamless service to the many scientists coming from all over the world.

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Your responsibilities

• Monitor the payment of cost-of-living allowances and subsistence for associated members of personnel and follow up the related budget allocations.
• Coordinate several matters related to contributions to the CMS collaboration, including the issuance of invoices for the full yearly budgets and liaison with representatives of Funding Agencies.
• Provide administrative support for the management; analyse and follow-up of financial matters related to orders, invoices and payments of various types.
• Prepare and maintain financial reports, web pages, shared files, and records to ensure accurate and up-to-date information.
• Manage Project Associate and Experimental Associate contracts in compliance with CERN rules and procedures.
• Provide administrative support and guidance to all categories of members of personnel, including the organisation of their arrival and departure formalities.
• Organise, schedule and coordinate meetings, events and related administrative activities.
• Assist in the preparation, monitoring, and follow-up of budgets requests and allocations, as well as Memoranda of Understanding and specific agreements with institutes joining the CMS collaboration.
• Ensure the correct application of CERN rules, regulations and administrative procedures in a variety of situations.
• Act as a back-up to the supervisor during period of absence.

Still here? Let's make a quick check about

Your profile

• Experience in administrative and financial support professional with strong ability to manage orders, invoices, monitor incoming payments, and ensure compliance with organisational administrative procedures.
• Strong ability to support large-scale scientific departments, experiments and multidisciplinary groups through efficient coordination and high-quality service delivery.
• Experience managing processes related to special contributions, events, and operational activities while maintaining accurate information flow.
• Excellent communication, organisational and collaborating skills to support international and multicultural scientific communities.
• Demonstrates a proactive mindset, a commitment to continuous learning and professional growth, and the ability to deliver high-quality work in dynamic and demanding environments.
• Demonstrated experience in an administrative/financial service in an international environment.
• Bachelor's Degree or equivalent relevant experience in the field of of Finance and Procurement, Business Administration or a related field.

Your skills

• Accounting control and analysis.
• Financial reporting and analysis.
• Use of office software packages: MS Office and MS Excel; Power Bi is a plus.
• Customer service: : experience with coordinating meetings and events, a strong plus.
• Use of and web content management system such as WordPress or similar, is an advantage.
• Implementation of administrative processes and procedures.
• Adapts quickly and resourcefully to shifting priorities and requirements.
• Works conscientiously and reliably; delivers on promises.
• Has a structured and organised approach towards work; is able to set priorities and plan tasks with results in mind.
• Anticipates obstacles; assesses alternative solutions in order to have a fall-back plan.
• Ensures that information, procedures and decisions are appropriately documented.
• Spoken and written both English and French.

Ideal start date: 01/09/2026

Contract duration (in months): 24

Grade range: 4

Benchmark job: 5B0120 - Financial Support Officer

Job flexibility: Hybrid

Employment conditions

• A valid driving licence.
• Work during nights, Sundays and official holidays, when required by the needs of the Organization.

Global Benefits at CERN

• A minimum net entry-salary of 7006 Swiss Francs per month, increasing in line with your years of relevant experience.
• 30 days of paid leave per year plus 2 weeks annual closure.
• Coverage by CERN's comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
• Family, child and infant monthly allowances depending on your individual circumstances.
• A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
• Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Let's get you ready

Be sure to meet the eligibility criteria

• You are a national of a CERN Member State or Associate Member State. Currently, we cannot consider applications from Pakistani and Lithuanian nationals for positions with a 2026 start date, as the ceiling defined under Article II.5 of the Associate Membership Agreement has been reached.
• You have relevant qualifications and professional experience.
• If you have previously held a Staff contract at CERN, you will not be eligible for these positions.
• Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

• Your CV (English or French)
• Any document you consider relevant to your application