Administrative Assistant, Bucharest, Romania

A JOB OPPORTUNITY AT

GOPA Partners in Action for Change and Engagement (GOPA PACE) is a private organization based in Brussels since 1991 and member of the GOPA group, one of the world's leading development consultants. GOPA PACE is a leading consultant in the fields of public diplomacy, communication and events with contracts that cover dozens of countries in Africa, Americas, Asia and Eurasia.

The GOPA PACE teams are a group of highly driven professionals dedicated to achieving the greatest impact through our projects across geographies.

A JOB THAT INSPIRES YOU

As an Administrative Assistant, you will :

• Work under the guidance and direction of the Department Coordinator;
• Draft and submit requests for clarifications to contracting authorities regarding selection and eligibility criteria;
• Prepare and submit responses to clarification requests received from contracting authorities, for areas within the candidate's scope of work;
• Compile, organize, and verify all required documentation in line with formal submission requirements, ensuring accuracy and completeness within tight deadlines;
• Support the preparation of prequalification and tender submissions in collaboration with partner organizations, including tracking incoming documentation and following up on outstanding items;
• Conduct thorough reviews to ensure consistency, compliance, and quality across all submission documents, including legal and financial components;
• Apply final formatting to all documents in accordance with client specifications and prepare files for printing and submission;
• Ensure timely and secure dispatch of tender packages and track delivery to the intended recipients;
• Monitor and follow up on client communications and decisions, including correspondence with European Union institutions such as the European Commission, as required;
• Updating and maintaining internal databases and tracking systems related to technical projects;
• Ensuring the integrity and accuracy of data inputs while managing frequent updates across multiple projects;

A BACKGROUND THAT CONVINCES US

• Bachelor's degree;
• Excellent command of English; knowledge of French is an advantage;
• Excellent verbal and written communication skills;
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and ability to work efficiently with PDF tools for editing, formatting, and combining documents;
• Strong attention to detail and commitment to high-quality standards;
• Ability to manage multiple tasks and priorities simultaneously in a fast-paced, deadline-driven environment;
• Proven ability to work effectively under pressure and handle time-sensitive assignments;
• Analytical skills, including the ability to assess the validity and accuracy of legal and financial documents;
• Highly organized and proactive approach to work and solve issues;
• Team player, comfortable in a multicultural and multilingual working environment;
• Familiarity with the Practical Guide on Contract Procedures for European Union External Action (PRAG) and project cycle management in European Union-funded projects is considered an asset.

AN ENVIRONMENT THAT MOTIVATES YOU

• A 6 months contract, with the possibility to extend
• 1800 EUR gross salary;
• Additional benefits such as transport and meal vouchers, early bonus, based on seniority and performance;
• Extensive training and opportunities for career growth in an international environment;
• Opportunities to work with leading international organizations and companies.
• Possibility for hybrid working arrangement (after the first 6 months).