Off, Project Admin & Reporting, Pakistan

JOB SUMMARY

Provide support and assistance to the Program Management team in ensuring project implementation is done according to commitments made in the project documents (primarily focused on meeting programmatic reporting). Support monitoring of grant progress and provide country program teams support regarding reporting, donor regulations and proposal development. Assist in the compilation and review of reports, situation updates, and proposals.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation: MAIN TASKS AND RESPONSIBILITIES

• Review grant specific information from program site coordinators and field site coordinators, such as but not limited to work plans, procurement plans and HR plans.
• Serve as a resource to the country mission on grant reporting regulations and requirements
• Assist the Grants and MEAL teams in following up on target indicators and accurate documentation.
• Assist in the preparation and review of internal and external reporting requirements, such as situation and narrative reports
• Support the development and drafting of concept notes, full proposals, and modification requests with program and operations departments.
• Assist in developing organization capacity for documentation, multimedia and information usage
• Copy, editing and compilation of narrative reports
• Maintain and catalogue hard copies of grant specific files throughout project life cycle- copies of site-specific documentation to be submitted at country level
• Write meeting minutes at grant opening and closing meetings, trainings, and routine liaison meetings with relevant departments

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS

• Typically, a Bachelor's degree in international relations, humanitarian assistance, communication or related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 3+ year of relevant experience implementing and monitoring programs funded by international donors and managing sub-awards, including at least one year working with proposal development for international agencies.
• Ability to work with multi-disciplinary officials or groups.
• Ability to work independently.
• Possesses excellent interpersonal skills, organizational skills and pays great attention to detail.
• Ability to effectively present information (both written and verbally) and respond appropriately to questions from national / regional disaster response agencies, local authorities, international and intergovernmental donors, and other stakeholders.
• Fluent in English.