Finance Officer, Gaza, occupied Palestinian territory

Finance Officer/12066

You'll contribute to ending world hunger by ...

The Finance Officer supports and manages accountancy and budgeting by effectively using AGRESSO and other internal tools in line with AAH standards, GAAP, government regulations, and donor policies. They produce quality financial information, contribute to the application and dissemination of the budget framework, donor rules, and organizational procedures, and ensure reliable, transparent reporting and sound budget management on a timely basis.

Key activities in your role will include

Objective 1: Supervision

Tasks

• Provide accounting and administrative support to the finance team when required.
• Assist the Finance Assistant with technical guidance and capacity building, without direct line management responsibilities
• Participate in regular team and delegation meetings and represent the finance function in the absence of the Finance Manager (project kick-off and close out meeting, OTF, ...).
• Ensure adherence to organizational procedures (e.g., Cash Management Policy) by supporting team members in their implementation.

Objective 2: Budget management

Tasks

• Provide all necessary information to the Finance Manager for the preparation of Budget versus Actuals and forecast reports.
• Support the Finance Manager in budget preparation for project proposals and updates to the Cost Coverage Plan (CCP).
• Assist the Finance Manager in updating internal budget monitoring tools (e-FMT, e-CCP, DON file, BFU) as required.
• Produce and update resource allocation tables within the CCP (human, logistical, etc.) and communicate them to relevant departments.
• Contribute to optimizing the use of organizational funds by monitoring expenditure and ensuring efficient allocation.
• Consolidate cash flow needs within the area of responsibility and ensure adherence to deadlines in the financial calendar.

Objective 3: Administration and Compliance management

Tasks

• Support the Finance Manager in handling official documents and responding to requests from local authorities.
• Assist in procurement processes (bid openings, tender assessments) when requested by the Finance Manager.
• Ensure donor contract obligations are respected and enter relevant information into the (Agresso).
• Prepare and archive budgets, contracts, and financial reports in line with organizational procedures.
• Ensure compliance with local taxation laws and government regulations, in collaboration with the Finance Manager.

Objective 4: Financial Management (cash/accounting)

Tasks

• Adhere to and enforce internal financial policies, donor budget guidelines, and national regulations.
• Verify the quality and eligibility of all financial documents (vouchers, invoices, contracts, MoUs) before encoding into AGRESSO.
• Ensure accurate and timely entry of accounting data into Shared Analytical Sheet (PI-Analytical), including correct analytical codes (project codes, financial lines, third-party codes, accounting codes).
• Support the Finance Manager in managing daily accounting functions, including cash verification, bank reconciliations, balance sheet reconciliations, and monthly closures.
• Assist the Finance Assistant in managing cashbooks, advance books, and petty cash, performing regular checks to ensure compliance.
• Collaborate with the Finance Manager to develop monthly cash flow forecasts and treasury analyses based on project and office needs.
• Ensure donor obligations are respected by verifying expenditure monitoring, preparing donor budget reports, and anticipating risks of non-compliance.
• Provide support in preparing responses to donor and internal audit queries related to financial management.

Objective 5: Internal/external control systems/Archiving

Tasks

• As per the signatory's policy, have an active role in the processes requiring a Finance validation (procurement, daily workers, ...)
• Ensure the fulfillment and adherence to the signatories' policy and schedule for purchases and payment authorizations.
• Ensure compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors, and losses.
• Support the Finance Manager in the preparation of the documents for local authority's auditors.
• In collaboration with the Finance Manager maintain a transparent financial tracking and filing system in accordance with the archive policy and ensure that all necessary original documents are archived correctly and on time and the soft copies are uploaded in the corresponding team channel.
• Establish and maintain a proper filing system for all cash and bank transactions and guarantee the security of the files under his/her responsibilities.

Objective 6: Reporting

Tasks

• Ensure a weekly submission of bank and cash books postbacks to Jerusalem Finance Officer.
• Ensure a timely full accounting monthly, quarterly and annual closure.
• Support the Finance Manager in financial reporting when required with ensuring transparency and compliance.

Objective 7: Partner Financial Support

Tasks

• Verify supporting documents and the accuracy of partners' accounts before validating payment requests.
• Assist partners in budget development and adjustments when required.
• Support Programme Managers in monitoring partner budget follow?up and propose corrective actions in case of deviations.
• Enter cost?accounting changes and budget modifications related to partnerships into the Financial Information System (FIS/Agresso).
• Help partners to organize their financial processes to meet deadlines in the financial calendar.

Do you meet the profile required criteria?

• Bachelor's degree in Accountancy, Financial Management or Administration or related area.
• Minimum 2-years' experience in finance and/or accounting related field.
• Knowledge of Admin procedures, accounting and finance is compulsory.
• Basic knowledge of Budget Follow Up (BFU)

Our remuneration package:

• Contract Length: 5month - extendable pending funding and performance
• Based in: Gaza Strip - Dier Al Balah
• Salary: Based on Action Against Hunger salary scale.
• Action Against Hunger provides food and transportation allowances for a fully worked month.
• We provide workplace compensation (Workmen Insurance)
• Health insurance
• External psychosocial service for the employee and family.
• 21 days leave annually per year (plus 15 paid public holidays)